§90.15 Coordinated collection development aid

(a) Eligibility. A public or non-profit independent college or university located in New York State shall be eligible for aid pursuant to Education Law, section 273(5), provided that:

(1) the college or university:

(i) is a unit of the State University of New York or of the City University of New York, a community college established under article 126 of the Education Law, a nonprofit college or university incorporated by the Regents or by the Legislature, or a school of medicine, dentistry or osteopathy authorized by the Regents to confer the degree of doctor of medicine, doctor of medical science, doctor of dental surgery or doctor of osteopathy;

(ii) maintains one or more registered curricula leading to an earned degree; and

(iii) is eligible for State aid under the provisions of the Constitutions of the United States and the State of New York; and

(2) the library of the college or university at the time of application:

(i) is a member of a reference and research library resources system;

(ii) agrees to lend to other members of the reference and research library resources system any library materials which it ordinarily lends to its own faculty and students; and

(iii) agrees to collect and report interlibrary loan statistics annually in a form prescribed by the department.

(b) In conjunction with a committee representative of the libraries of institutions of higher education in the system's area of service, each reference and research library resources system shall formulate a regional coordinated collection development plan. There shall be provision in the plan for periodic review and revision.

(1) The method proposed for developing the plan and a report on the degree of progress toward completing the plan shall be submitted to the department with the applications for aid payable in the State fiscal year beginning April 1, 1981.

(2) A report on the degree progress toward completing the plan shall be submitted to the department with the applications for aid payable in the State fiscal year beginning April 1, 1982.

(3) The completed plan, with evidence of approval by a majority of the eligible applicants within the reference and research library resources system, shall be submitted with the applications for aid payable in the State fiscal year beginning April 1, 1983.

(c) Application.

(1) Application shall be made each year in a form and by a date prescribed by the department.

(2) One application may be submitted by each college or university meeting the requirements of subdivision (a) of this section, and one grant may be made to each such college or university except that in the case of public or independent multi-institution systems, one application may be submitted by each principal center, as defined in subdivision (q) of section 50.1 of this Chapter.

(3) Each reference and research library resources system shall distribute application forms to the eligible applicants in its approved area of service, receive and review the applications, and transmit the applications meeting the eligibility standards of subdivision (a) of this section to the department with a recommendation for action.

(4) After April 1, 1982, the annual application shall include a statement of how grant funds will be used to implement the regional coordinated collection development plan.

(5) After April 1, 1982, the annual application shall include a certification by the college or university that the aid for coordinated collection development received in the preceding year was expended for library materials in accordance with that year's application.

(d) Grant funds shall be expended for library materials only.

(e) Maintenance of effort. Each applicant shall provide evidence in its annual application that in the academic year completed prior to the beginning of the State fiscal year expenditures for library materials were not less than 95 per centum of either the average annual aggregate amount of the average annual per full-time equivalent student amount expended for library materials in the two preceding academic years. The number of full-time equivalent students shall be calculated according to the formula set forth in Education Law, section 273(5)(b)(2). The commissioner, at his discretion, may waive this requirement.

(f) The final fall enrollment figures for the academic year completed prior to the beginning of the State fiscal year will be used to compute the per student aid. For purposes of this computation, first professional students shall be considered graduate students.